Town Common Policy

Policies & Procedures Regarding the Use Of the Town Common and Gazebo Of South Hadley
Purpose
The purpose of these regulations is to help assure public safety and good order in the use of the Town Common and Gazebo as public resources of the Town. At the same time, the regulations are intended to confirm the Town’s commitment to the public in permitting use of these resources.

General Usage Policy

The Town Common is a public area for use by the public.  As such, no individual or organization using the Town Common shall prevent anyone from entering onto the Town Common space.   Likewise, an admission fee or charge shall not be required from anyone in order to enter upon the Town Common.

Individuals and organizations using the Town Common and/or Gazebo shall be responsible for any damage incurred by or as a result of their use.  As well, individuals and organizations are responsible for ensuring that all refuse generated by their use is collected and disposed of properly.  If the Town’s Department of Public Works is needed to restore any portion of the area to its condition prior to usage, the individual or organization responsible will be billed for these services.

Individuals and organizations are responsible for obtaining all permits if necessary, including but not limited to, a permit from the Building Inspector for temporary displays or structures, or a permit from the Board of Health for the sale of foods.

Alcoholic beverages and the smoking of tobacco products are prohibited.

Activities Requiring Prior Approval
Approval from the Office of the Selectboard is required to use the Town Common and/or Gazebo for the following activities or events:
  • Activities or events which include the sale of goods and/or services, or any other commercial transaction. Individuals or for-profit businesses/organizations shall not hold events or conduct activities which are for the purpose of generating profit.  Non-profit businesses/organizations may do so; however, the Town may require an organization to present a copy of its non-profit status as approved by the Federal Government or the Commonwealth prior to granting approval.
  • Activities or events which involve 25 or more participants.
  • Activities or events which are to be publicized or advertised prior to the activity or event.
To gain approval for such activities or events individuals and organizations shall submit a request in writing to the Office of the Selectboard.  The Town reserves the right to not approve any activity that it may deem inappropriate with the intended use and purpose of the Town Common and Gazebo, or which may cause harm to the inhabitants of the Town.

Reserving the Town Common and/or Gazebo

Individuals and organizations seeking to reserve part or all of the Town Common and/or Gazebo shall submit a request in writing to the Office of the Selectboard.  Requests must be submitted at least 2 weeks prior to the requested date of use, and each request must specify the date, time and duration of the reservation, and the area to be reserved.  Requests shall be honored on a “first-come, first-served” basis.

The honoring of a request to reserve part or all of the Town Common and/or Gazebo does not imply approval from the Office of the Selectboard for the activity or event.  Such approval, if necessary, must be obtained separately.

Requests to reserve part or all of the Town Common and/or the Gazebo for more than one date shall be reviewed by the Office of the Selectboard.  While the reservation for the initial date shall be honored on a “first-come, first-served” basis, reservations for the subsequent dates may not be granted if the Town deems that doing so unduly restricts the use of the Town Common and/or Gazebo by other individuals and organizations.